Posted on 5 March 2025 by Hostmara
OJS 3 Tutorial: Mastering the Latest Version for Journal Publishers
Released in April 2021, Open Journal Systems (OJS) version 3.3 brings substantial improvements over its predecessors. This comprehensive OJS 3 tutorial will delve into the core functionalities of OJS and demonstrate how journal publishers can leverage the powerful features of this highly versatile software.
Whether you’re navigating Open Access (OA) routes or exploring new publishing opportunities, this guide will provide you with valuable insights to maximize the potential of OJS 3.3. Learn how to streamline your editorial workflow, enhance your journal’s visibility, and make the most of the latest advancements in academic publishing. Dive in and discover how OJS 3.3 can revolutionize your journal management experience.
Maximizing Your Journal’s Impact on OJS 3 Tutorial
Why should you delve into this guide? Open Journal Systems (OJS) 3 tutorial aims to enhance the scientific and public quality of refereed or peer-reviewed research journals. With its robust management systems and finely grained indexing, OJS provides a comprehensive framework for research dissemination. This guide explores the multifaceted aspects of OJS, equipping authors and publishers with in-depth knowledge and practical tools to efficiently manage scholarly publications. By understanding and utilizing OJS 3, you can streamline journal operations, improve research visibility, and elevate the overall quality of your academic publishing efforts.
Dive in to unlock the full potential of Open Journal Systems (OJS) 3 for your university’s journals.
Comprehensive Overview for Academic Publishers
Open Journal Systems (OJS) is a free, open-source software application designed to simplify the entire online publishing workflow. This versatile platform empowers publishers and authors to efficiently manage tasks such as building a journal website, handling submissions, conducting peer reviews, and archiving publications. Known for its user-friendly interface, OJS 3 is accessible to publishers, reviewers, and editors alike.
Read complete Open Journal Systems features at OJS Whats New?
Key Features of OJS 3 Tutorial
Developed by the Public Knowledge Project (PKP) at the University of British Columbia, OJS has grown since its 2001 release to support over 10,000 journals globally. Each journal within OJS boasts a unique URL and customizable aesthetics, providing a personalized touch to the digital publishing experience. With a single system installation capable of managing multiple journals, OJS offers a streamlined editorial workflow.
Furthermore, OJS includes a support team of global editors with broad responsibilities, ensuring comprehensive assistance in maintaining the journal system. The platform’s cost-effective nature has made it feasible for many journals to implement open-access features, making scholarly content freely available to the public. By reducing publishing costs and enhancing accessibility, OJS 3 has revolutionized the academic publishing landscape.
In summary, this OJS 3 tutorial offers a detailed look at how the software can transform the publishing process for academic institutions, making it an indispensable tool for those aiming to optimize their journal management.
OJS 3 Tutorial: Unlocking the Benefits of Open Journal Systems
Open Journal Systems (OJS) offers an impressive array of built-in features, available for free under an open-source license, making it an attractive alternative to costly, proprietary systems used by large publishers. This OJS 3 tutorial will delve into the significant advantages that OJS 3 brings to the table for journal publishers.
Key Benefits of Using OJS 3 Tutorial
One of the standout benefits of using OJS is its support for Open Access (OA) publishing, making research papers widely accessible. The responsive, theme-based reader interface supports multiple languages, ensuring a seamless reading experience for a global audience. OJS 3 introduces an internal conversation tool for each editorial stage, facilitating effective communication among editors, reviewers, and authors. This feature helps track vital discussions within submission, review, copyediting, and production workflows, akin to an online forum.
Adhering to the JATS XML standard, OJS 3 enhances your journal’s visibility and reach. Articles published in JATS XML format are more discoverable, expanding your audience. The advanced export capabilities allow easy data transfer to third-party organizations, databases, and systems such as CrossRef, PubMed, ORCID, and DOAJ.
OJS 3 also offers a flexible and customizable editorial workflow that simplifies the publication process, even for the most technically challenged editors. The platform’s production quality remains exceptional, ensuring high standards for published content.
Advanced Features of OJS 3 Tutorial
- Among its advanced features, OJS 3 boasts:
- Versatile plugin architecture and framework
- Configurable requirements, sections, and review processes
- Responsive design adaptable to various devices
- SEO-friendly design for improved discoverability
- Email notifications and reader commenting options
- Complete context-sensitive online help and support
Installed and controlled locally, OJS 3 supports an unlimited number of submission files and offers multilingual support, making it a robust and user-friendly solution for academic publishing.
Explore the extensive benefits of OJS 3 with this comprehensive tutorial, and elevate your journal’s publishing capabilities to new heights.
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OJS 3 Tutorial: What’s New in OJS 3.3
Several new features and improvements have been incorporated into OJS 3.3, offering exciting enhancements for users. This OJS 3 tutorial explains how to utilize these latest updates and take full advantage of the system’s capabilities.
OJS 3.3 builds upon the changes introduced in OJS 3.2 and stands apart from its predecessor, OJS 2.x, with community-driven updates, rigorous user testing, and new software design capabilities. The enhanced dashboard navigation menu in OJS 3.3 is more user-friendly, featuring new additions related to submission management, user communication, and accessibility.
Simplified Dashboard Interface in OJS 3 Tutorial
One of the standout features in OJS 3.3 is the streamlined dashboard and navigation menus. Only users with access to the settings menus will see the left-hand navigation options, creating a cleaner interface. The update also introduces new buttons for issues, announcements, and payments, while relocating some menu links for improved accessibility. Authors and reviewers will continue to have access to their contributions, maintaining continuity with earlier OJS versions.
Additionally, OJS 3.3 simplifies the connection between the dashboard and the public journal site. By clicking the journal’s name in the top left corner, Journal Managers and Editors can easily navigate to the public journal site, streamlining the overall user experience.
Stay ahead of the curve by exploring these new features and enhancements in this comprehensive OJS 3 tutorial, and optimize your journal management processes with the latest advancements.
Editorial Workflow
Uploading Submission Files using OJS 3 Tutorial
In this OJS 3 tutorial, one of the exciting new features that authors will appreciate is the ability to upload multiple files simultaneously, along with a drag-and-drop functionality. During the submission process, authors can effortlessly select multiple files from their file browser or simply drag-and-drop them into the submission interface.
This streamlined process eliminates the need to identify various file types individually after each upload. Instead, all uploaded files are easily identifiable through a single, intuitive menu. This enhancement significantly improves the user experience, making the submission process faster and more efficient for authors.
Submission Filters
Journal managers and editors using OJS 3.3 will benefit from the newly introduced filters in the active and archived submission tabs. These advanced filters enable users to sort submissions by assigned issues and assigned editors—though only managers can utilize the “assigned editors” filter.
Improved Filtering in OJS 3 Tutorial
To access these new filtering options, navigate to your active or archived tabs and click on the filters. For instance, to filter by Editor, simply type the editor’s first name, last name, or full name followed by ‘Enter.’ The dashboard will then display the manuscripts assigned to that specific editor. Additionally, users can filter submissions by username, email, affiliation, ORCID ID, and even multiple editors simultaneously. This enhancement streamlines the workflow for journal managers and editors, making the submission management process more efficient and organized.
Key Enhancements for Editors in OJS 3 Tutorial
Open Journal Systems (OJS) 3.3 introduces a range of new features designed to streamline the editorial process and improve the user experience. This OJS 3 tutorial highlights some of the most impactful updates for editors.
Reversing Declined Decisions
Editors can now easily change a denied decision during the submission and review stage. To reverse a declined decision, navigate to the manuscript you initially rejected, click on the right menu, and select Change Decision. You’ll be presented with options to Request Revisions, Accept Submission, or Revert Decline. Clicking on Revert Decline will bring up a confirmation pop-up box, allowing you to revert the submission to its previous state seamlessly.
Improved Submission Management
Another noteworthy improvement in OJS 3.3 is the ability to delete only declined submissions, helping editors maintain a clean and organized submissions list. The terminology for review types has also been updated to provide clearer distinctions: “Double-Blind” is now “Anonymous Reviewer/Anonymous Author,” “Blind” is “Anonymous Reviewer/Disclosed Author,” and “Open” remains unchanged. These enhancements ensure a more efficient and intuitive workflow for editors and reviewers alike.
By incorporating these features, OJS 3.3 makes the editorial process more flexible and user-friendly, empowering editors to manage submissions with greater ease and precision.
Category Displayed on the Article Page
Enhanced Article Page Categorization in OJS 3.3, assigned categories for each article now prominently appear on the article landing page, providing readers with immediate context and enhancing navigability.
Disable Submissions in OJS 3 Tutorial
Journal managers and editors can now disable submissions entirely or for specific sections in OJS 3.3. This feature allows the restriction of new submissions without affecting previously published content. To disable submissions, navigate to Workflow under Settings, select Submission, and then choose Disable Submissions. This functionality is particularly useful for journals using OJS solely for archiving purposes, enabling them to maintain control over their content while optimizing the platform’s capabilities.
Enhanced User Management and Communication
Open Journal Systems (OJS) 3.3 introduces several new features that significantly improve user management and communication. These enhancements provide journal managers and editors with the ability to notify users within specific roles and export user lists in CSV format.
Key Features of OJS 3 Tutorial: Export Users
A notable addition is the export tool, which allows you to export user lists to a CSV file. This tool can be found under the Tools > Import/Export section, enabling easy integration with third-party mailing systems.
Improved Communication in OJS 3 Tutorial
OJS 3.3 also includes a highly requested feature that allows journal managers to notify or send messages to all users within a specific role. Additionally, under Workflow Settings > Email, managers and editors can filter email templates by workflow stage. This update enhances communication efficiency and streamlines the editorial process, making OJS 3.3 an even more powerful tool for academic publishing.
OJS 3 Tutorial: Enhancing Accessibility and Multilingual Support
Open Journal Systems (OJS) 3.3 brings several enhancements aimed at improving accessibility and multilingual support. This OJS 3 tutorial highlights the key updates that make OJS more user-friendly and inclusive for a diverse range of users.
In 2019, OJS underwent an accessibility audit to evaluate its usability for individuals with impairments and those who rely on assistive technology. Based on the audit’s feedback, OJS 3.3 has incorporated several improvements, including a more accessible Default Theme and custom blocks that now require a title.
Accessibility and Usability in OJS 3 Tutorial
For multilingual journals, OJS 3.3 introduces numerous enhancements. Users can now customize date and time formats to suit their preferences. Additionally, there is improved support for right-to-left languages within the text editors, ensuring a smoother experience for users of languages such as Arabic and Hebrew. The navigation menu items with remote URLs can now have different remote URLs for each language, further enhancing the multilingual capabilities of OJS.
Community Contributions in OJS 3 Tutorial
The OJS team actively encourages contributions from the developer community. The extensive language support in OJS is a testament to these community contributions. OJS also welcomes external software and bug reports, allowing users to report any glitches they encounter directly. This collaborative approach ensures continuous improvement and a more robust platform for all users.
Explore the latest features in this OJS 3 tutorial and discover how OJS 3.3 is making academic publishing more accessible and user-friendly.
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